Custom Wedding Packages

Calluna Events is a boutique event and wedding planning firm based in Colorado that has been creating stylish and memorable weddings since 2004. We pride ourselves on getting to know our clients and planning a wedding that truly reflects them personally. We accomplish this by listening to our clients and pulling together a team of vendors that matches our client’s style, budget and personality.

All Calluna Events proposals are completely custom and prepared to fit your unique needs. After spending time getting to know you one-on-one, and gaining an understanding of your vision and your inspirations, we gauge the level of support and services you may require, then put together a proposal that meets those needs. Whether you need Day of Coordination, Day of Coordination plus additional support or Full Service Wedding Planning, we offer an a la carte suite of services that will be custom selected for your proposal.

If you’re just getting started, have no idea where to get married, or even what style you’re looking to create at your wedding, Calluna Events can help you select your perfect venue, review vendor contracts, and provide vendor recommendations during a personalized hourly consultation. We also offer hourly consultations for brides living in Colorado and getting married elsewhere, giving you peace of mind with an in-town advocate.

Getting Started

This package includes everything you need to get started including:

  • A customized to-do list (with dates) from now until your wedding
  • A comprehensive budget worksheet
  • A list of ceremony and wedding reception venue recommendations based on your budget, style and guest list
  • A list of preferred vendor recommendations based on venue, budget, style and your personality.

Day-Of Coordination

For Calluna Events, our Day of Coordination package is not just services for the day of your wedding. Our comprehensive package includes up to 10 hours on the wedding day, and up to 30 hours of planning prior to your wedding. We know the nuances specific to your wedding can be stressful in the lead up to your big day, so this package allows you to go into your wedding knowing everything is taken care of, so you can focus on getting married. Our typical Day of Coordination package includes the following:

  • Meet with you prior to your wedding to get to know you and your fiancé, and get a sense of who you are as individuals, and as a couple. We like to develop close relationships with our clients no matter what package you select with us.
  • We work with you and your vision for your day to develop a comprehensive day-of schedule including the wedding party, and each vendor.
  • Contact and communicate with your vendors to develop a schedule that runs smoothly and works for everyone.
  • We provide our Important Questions document to you that covers all the details (some you wouldn’t even imagine!) for your wedding day so nothing is overlooked.
  • Review of all vendor contracts to ensure efficient timing for the day.
  • Confirmation calls with your vendors the week of the wedding to finalize the schedule and timeline.
  • Attend your final meeting (walk through) at your venue and review the BEO (Banquet Event Order).
  • Attendance and coordination of your ceremony rehearsal.
  • On-site coordination and supervision at your ceremony and during the reception. This includes working with all vendors including the venue, florist, musicians, photographer, and baker on their set up and schedule fulfillment.
  • An emergency kit of items such as safety pins, double sided tape, Tylenol, floral materials, and more. You’ll be amazed at what you’ll need, and when!
  • Set up of personal items at ceremony and reception such as guest book, place cards and favors.
  • Coordination until all the scheduled events have taken place during your wedding day, typically after the dancing begins. More time can be added for an additional charge.
  • An assistant for the day of your wedding, if wedding is over 100 guests

Partial and Full Service Planning

Our clients describe their needs, and we create custom packages to fit their vision—be it day-of services, or every last personalized detail that goes into the event. Our Partial Planning Package includes a hand-selected list of the options below, and our Full Service packages include the majority, all thoughtfully tailored for each wedding.

  • Décor: We help you develop your style, colors, theme and incorporate your unique signature into your day. We also provide recommendations and assistance for tying together your floral, linens, lighting, furniture, stationery and all décor to complete the vision for your day.
  • Event Styling: As event designers, we can assist you with the design and styling for all events surrounding your big day including your engagement photo shoot, wedding shower, rehearsal dinner and, of course, your wedding.
  • Vendor Recommendations and Overall Coordination: Our 10 years as Colorado wedding planners has given us the opportunity to offer the most comprehensive and professional network of vendors. Based upon your personal style, budget, and vision, we put together a customized list of preferred vendors including florists, photographers, videographers, caterers, musicians, Officiants, etc. to help achieve the personality you’d like to see come to life. These relationships make our business strong, and our clients continue to tell us that they were incredibly confident with the team we assembled for them that it eases the pressure of the big day.
  • Contract Review: We review your vendor contracts to ensure there are no redundancies, you’ve booked enough hours, and that you are not accruing unreasonable or hidden costs.
  • Attendance at Vendor Meetings, Tastings, Site Visits: Consider us your sidekick in the planning process. We set up and attend meetings with everyone involved in the process such as meetings with vendors; site visits at your venues; coordinated décor and design meetings; and tastings with caterers and bakers, among many others.
  • Stationary Coordination: This includes the management of the design and production of your Save-The-Dates, invitations, place cards, menus and other printed materials.
  • Coordination of Rentals: We organize and coordinate rented items such as tents, linens, tables, china, silverware, chairs, portable restrooms, heaters, generators, staging, flooring,  and draping.
  • Transportation Coordination: We handle bookings and ensuring smooth timing of all wedding day transportation for the wedding party and guests.
  • Welcome Bags & Favors: We provide ideation, shopping, assembling and delivery of welcome bags and favors for your wedding.
  • Hotel Accommodations: We coordinate blocks of rooms at selected hotels, and negotiate group rates.
  • Rehearsal Dinner Planning: We provide recommendations for venues; help with menu and service details; transportation coordination; and décor assistance for the rehearsal dinner.

Our Unique Extras

Calluna Events knows that there are a lot of little extras that pop up while planning for your big day. We offer the following services that make your life that much easier:

  • Personal Styling: We help you shop for wedding day attire, accessories for you, the groom and other members of the wedding party, putting together the complete look from head to toe!
  • Wedding website: We create your own wedding website through a variety of easy-to-use platforms so your guests have all the information the need in one place.
  • Planning of other wedding events: There are a lot of events building up to your big day. We can help plan your engagement party; bridal shower; day after brunch, etc
  • Exercise & Diet: We work with, and recommend, personal trainers to develop a plan so you can look and feel your best on your big day.
  • Handling of your RSVP’s (can include receiving and tracking your RSVP’s)
  • Recommendations for pre-marital counseling and/or couples coaching
  • Guidance with thank you note writing
  • Honeymoon planning (packages priced separately)
  • Ethnic commitment ceremonies or themed weddings
  • Destination weddings

 

Please contact us to request information on Calluna Events Wedding Planning services.